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How to post a notice to creditors in newspapers during probate

Notifying creditors of a death is one of the first step you need to take as an estate administrator, here's how to do it;

How to post a notice to creditors

What is posting a Notice to Creditors?

One of the first steps in the probate process is notifying possible creditors and/or claimants (those who are owed funds or other assets) of the deceased’s estate so they may collect the funds owed to them.

Notifying potential creditors through a formal process, usually involving posting a notice to creditors in a local and/or national newspaper for a certain period. More on that is below.

The reason this is one of the first steps in the probate process is due to how the assets of the estate are paid out. Prior to any assets being distributed to beneficiaries, the estate will need to repay any expenses (funeral costs, court fees, etc.) as well as any legitimate claims.

If this step is missed or intentionally glossed over during probate, then a claimant could come forward demanding funds legally owed to them which you will be obligated to pay, regardless of how much (if any) funds are left in the estate.

However, if you do file a notice to creditors, then once the limitation period has passed–usually 30-120 days–then any claims that come forward may not be valid (depending on state laws). At the very least, any claim brought forward after this date will be harder to process.

If any legitimate claims do become due, nonetheless, you as the executor will not be in a financially precarious position by paying these debts up-front–as they should be.

How to Write a Notice to Creditors in the Newspaper

Given the importance of circulating the notice proficiently so all possible creditors can be notified, your state’s laws may require you to publish the notice in a national paper (or online) in addition to posting it in the newspaper in the county of the probate court overseeing the probate of the decedent's estate.

Quick Insight: Doing a quick google search "city of probate(or province)+ post public notice" will help you quickly find a public notification service.

how to post a notice to creditors in newspapers

Once you have found the proper paper(s) to inform about your notice, make sure to research your state’s statute requirements for preparing a notice. This legislation will tell you what information you need to include.

Below is a quick-access chart to various statutes that describe the requirements for a notice of creditors:

OntarioTrustee Act, R.S.O. 1990, c. T.23
British ColumbiaTrustee Act, RSBC 1996, c. 464
AlbertaRSA 1980 cA‑1 s38

Once you have a completed draft, be sure to contact the relevant paper(s) to inform them of your desire to publish a notice to creditors. Usually, this will cost around a few hundred dollars, but this expense is considered tax deductible, as it is part of the estate administration process.

What the Notice Needs to Say

To save you some time (and an inevitable headache) here are some components that you must include in your notice:

  • The name of the deceased (full name, and including any maiden names(s));
  • The city and region in which the decedent resided;
  • Who is presently administering the estate and their contact information;
  • The date of death; and
  • The claim’s deadline.

To help you get an idea of what a creditor notice looks like, here's an example of a creditor notice in Ontario:

Notice to Creditors - Estate in Ontario NOTICE TO CREDITORS AND OTHERS IN THE ESTATE OF [DECEASED'S FULL NAME], late of [CITY/TOWN], Ontario All persons having claims against the estate of [DECEASED'S FULL NAME], late of [CITY/TOWN], Ontario, who passed away on or about [DATE OF DEATH], are hereby notified to send particulars of their claims to the undersigned on or before [DATE - at least 30 days from publication], after which date the estate will be distributed among the parties entitled to it, having regard only to the claims of which the undersigned has notice. Claims should be sent to the following address: [ESTATE TRUSTEE'S FULL NAME] Estate Trustee of the Estate of [DECEASED'S FULL NAME] [ESTATE TRUSTEE'S ADDRESS] [CITY/TOWN], Ontario, [POSTAL CODE] Dated at [CITY/TOWN], Ontario, this [DAY] day of [MONTH], [YEAR]. [Please note that this template is only a starting point and should be modified to fit your specific circumstances. Ensure that you comply with all legal requirements related to publishing a notice to creditors in Ontario.]

Once you have a draft notice created, we recommend reviewing it against other public notices in your state. If you feel out of your depth when drafting this document, we recommend getting in touch with an estate professional.

How Long Must an Estate Notice Run?

As previously noted, the length of a notice to creditors must remain in the newspaper and will depend on the regulations of the state it is published in. Generally speaking, a notice will typically run anywhere from several days to a few weeks.

However, it is pertinent that you continue to take proactive measures and contact any claimants you may know of while the notice is in publication.

Taking preventative measures like this will mitigate any potential risks of claimants alleging that they were not properly notified, which may slow the probate process considerably.

Looking for an Expert?

At ClearEstate, we pride ourselves on offering services that are affordable, custom-tailored to your needs, and easy to understand. If you are feeling overwhelmed as a newly-appointed executor, send us a message. We’re here to make the complex steps of probating an estate simple for you.

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